Assistant Secretary For Company & Legal Affairs – Jaffer Brothers (Pvt) Limited Jobs

Job Description

Description:

Manage the effective servicing of Boards, Committees, and associated meetings. This will include summoning meetings, preparing agenda, collating papers, and ensuring their timely distribution, preparing minutes and follow-up action plans.
Manage and monitor follow-up action taken after the meetings and maintain a rolling agenda.
Manage and maintain Board and Committee records including papers, minutes, and the indices of reports considered.
Manage and organize Annual and Extraordinary General Meetings.
Manage, explore, and utilize synergies between the Corporate Affairs and other functional areas, managing content review and ensuring submission date enforcement.
Manage the process for appointments and nomination of Board and Committee members.
Manage the preparation of Annual and Statutory Returns.
Manage and maintain statutory records and registers.
Ensure compliance with statutory requirements and governance best practice.
To report matters relating to operational risk with regards to corporate affairs reporting matters.
Take a flexible approach to relevant issues and act promptly to ensure situations are dealt with appropriately and effectively.
Provide relevant and timely updates to various functional areas regarding various sections of minutes of the Board of Directors’ and preparing extracts thereof.
To liaise with external and internal auditors for audits & Corporate Governance Review and resolution of queries arising thereon and timely provision of information.
Such other duties as may from time to time be allocated by the Company Secretary.

Requirements:

Effective Drafting, Communication and Organizational Skills with Attention to details Strong attention to detail and accuracy
Ability to work independently and as part of a team.